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DORA Policies.

A list of DORA policies including: Metadata policy, Data policy, Content policy, Submission policy and Preservation policy.

Metadata Policy

  1. Metadata is defined as information that describes the material being deposited and is typically provided by the depositor via a submission form.
  2. Anyone may access the metadata free of charge.
  3. The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided the OAI Identifier or a link to the original metadata record are given.

Data Policy

  1. "Data” is here defined as the full material (research) deposited to DORA
  2. Anyone may access full items free of charge.
  3. Copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • For personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  4. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  5. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.

Content Policy

It is University policy that a record of all published research outputs (as defined below) be deposited to DORA, and that the responsibility for deposit lies with the author of the research.

  1. DORA is an institutional repository for research associated with De Montfort University.
  2. DORA is intended as a repository for published research, which may be:
    • research published in (or accepted for publication in) journals, books or other publicly available printed or online formats; and/or
    • publicly available research commissioned on behalf of government, business or another institutional body, including De Montfort University
  3. These research outputs may include:
    • unpublished pre-prints (not peer-reviewed)
    • final peer-reviewed drafts (post-prints)
    • published versions with the publishers permission.
    • a bibliographic record of the research
  4. The latest revision of research material (subject to publisher copyright requirements) is preferred
  5. Deposited research outputs are individually tagged with their peer-review and publication status.
  6. Principal Language: English
  7. Multimedia or other non text-based formats for research are supported where possible.
  8. Datasets and other material supporting the published research (e.g. raw data, questionnaires, etc.) are not currently supported but may be included in the future.

Submission Policy

  1. Items may only be deposited by accredited members of the organisation, or their delegated agents.
  2. Authors may only submit their own work for archiving. Permission from co-authors to deposit research materials in DORA is the responsibility of the depositing author.
  3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of DORA, valid layout & format, and the exclusion of spam.
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired and/or copyright clearance is obtained. If DORA receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. DORA will aim to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • Where possible, software emulations will be provided to access un-migrated formats.
  3. DORA will work with external partners where required to:
    • convert or migrate file formats
    • record preservation metadata
  4. DORA regularly backs up its files according to current best practice.
  5. The original bit stream is retained for all items, in addition to any upgraded formats.
  6. Items may not normally be removed from DORA.
  7. Acceptable reasons for withdrawal include:
    • Suspected copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  8. Withdrawn items are not deleted per se, but are removed from public view.
  9. Withdrawn items' identifiers/URLs are retained indefinitely. URLs will continue to point to citations, to avoid broken links and to retain item histories.
  10. Changes to deposited items are not permitted.
  11. Errata and corrigenda lists may be included with the original record if required.
  12. If necessary, an updated version may be deposited. A new submission will need to be made for the updated material, with new metadata requested.
  13. In the event of DORA being closed down, the database will be transferred to another appropriate archive.

Take-down Policy

The De Montfort University Open Research Archive (DORA) is an open access repository.

The University has endeavoured to ensure that no material deposited in DORA infringes any third party property rights or otherwise infringes UK law. However, should you discover any content in DORA that you believe infringes your rights, please notify the DORA Repository Manager [dora@dmu.ac.uk], specifying the particular item(s) that is the subject of your complaint and the particular grounds for your complaint.; These grounds may include:

  • Proven copyright violation or plagiarism
  • Legal requirements
  • National Security
  • Falsified research

On receipt of a complaint the DORA Repository Manager will:

  • Make an initial judgment of the validity of the complaint
  • Withdraw the item in question from public view
  • Return an acknowledgement in writing that the complaint has been received.
  • The complaint will then be reviewed by the DORA Repository Manager together with the DORA managing bodies and if necessary the University's Copyright Officer.
  • If the grounds of the complaint are considered plausible, the material will be permanently withdrawn from DORA. Once a work has been deposited in DORA and subsequently removed, metadata to the deposited content will always remain to avoid loss of historical record together with a note explaining the reasons for withdrawal.

If you wish to register a complaint regarding items available in DORA, please include the following information in your notice and send it to dora@dmu.ac.uk

  • Your contact details
  • Bibliographic details for the item, including a URL
  • An outline of the nature of the complaint